Privacy Policy

About This Privacy Policy

QNA group is committed to respecting and protecting your privacy. This privacy policy applies to each QNA group website, event, app, and other service (each, a “Service”) that refers or links to this privacy policy. This privacy policy may be supplemented by additional privacy statements, terms, or notices provided to you. The QNA group company that owns or administers the Service, as identified therein, is the primary controller of your personal information provided to or collected by or for the Service.

Information We Collect

We collect information about you in three ways: (1) from your input through our web forms and other badge scanners, feedback forms, and other mechanisms, (2) from third-party sources, and (3) through automated technologies.

Data You Offer or Submit To Us

The types of personal information that we collect directly from you depends on how you interact with us and the Service and may include:

Contact details include name, email address, and phone number.
Other account or event registration and profile information, such as educational, employment, and professional background, dietary and accessibility requirements, and photo;
Comments, feedback, and other information you provide to us, including information that you send to customer support and messages, appointment inquiries, and other information that you wish us to share with our sponsors, exhibitors, visitors, partners, and others;
Sensitive data revealing health, disability, religion, or race or ethnic origin, as part of a request for special assistance or dietary requirements or in a medical emergency; and/or
Interests and communication preferences, including networking choices, and preferred language.

To protect the safety and well-being of event participants, we may conduct disease prevention measures, which may include collection of health data through temperature screening, test-and-trace with the relevant health authority, monitoring for visible symptoms, or referral to quarantine or medical personnel.

Data From Other Sources

We also may obtain personal information about you from our group companies and other third parties, including:

Service providers that help us determine a location based on your IP address to customize certain products to your location.
Partners with which we offer co-branded services or engage in joint marketing activities;
Social networks when you grant permission to the Service to access your data on one or more networks; and/or
Publicly available sources and data suppliers from which we obtain data to validate or supplement the information we hold.

Data From Service Use or Attendance

Our Service may automatically collect information about how you and your device interact with the Service, including:

Computer, device, and connection information, such as IP address, browser type and version, operating system, platform and other software installed on your device, unique device identifier and other technical identifiers, error reports, and performance data.
Usage data, such as the features you used, the settings you selected, your URL click stream data, including date and time stamp and referring and exit pages, and pages you visited on the Service.
For location-aware Services, your location data, such as where you are located on the event floor.

We collect this data through our servers and the use of cookies and other technologies, including Bluetooth and RFID.

You can control cookies through your browser’s settings and other tools. However, if you block certain cookies, you may not be able to register, login, or access certain parts or make full use of the Service.

You can control or limit location data collected through mobile applications by changing your preferences in your device’s location services preferences menu or through your choices regarding the use of Bluetooth and other network interfaces you may use to interact with our Service. However, the use of RFID technologies, such as wristbands, may be necessary for you to access certain events.

We also collect footage and imagery captured through recording, photography, or CCTV at events, offices, and other locations.

How We Use Your Information

Depending on how you interact with us and the Service, we use your personal information to:

Provide, activate, and manage your access to and use of the Service, including your attendance at events;
Process and fulfil a request, order, download, or other transaction;
Provide customer, technical, product, and other support to help keep the Service working, safe, and secure;
Enhance and improve the Service and our other products and services and develop new products, services, and benefits;
Offer you customized content and other personalization to make the Service more relevant to your interests and geography;
Respond to your requests, inquiries, comments and concerns;
Notify you about changes, updates, and other announcements related to the Service and our other products and services;
Deliver targeted advertisements, promotional messages, notices, and other information about products, events, and services of ours, our affiliates, and third parties, such as exhibitors, sponsors, licensees, and media partners;
Invite you to participate in user testing and surveys as well as sweepstakes, competitions, audience voting, and similar promotions or activities;
Identify usage trends and develop data analysis, including for purposes of research, audit, reporting, and other business operations, including determining the effectiveness of our promotional campaigns and evaluating our business performance;
Support health and safety at our events; and/or
Comply with our legal obligations, resolve disputes, and enforce our agreements.

We may also use your information to:

Provide relevant networking, speaker sessions, presentations, and exhibitor product recommendations as part of our event matchmaking services based on the preferences and interests you provide during your registration, your interactions on our websites, platforms, and at our events; and/or

Sharing of Your Information

Data From Service Use or Attendance

Depending on the Service provided, we share personal information with:

Our affiliates, trading names, and divisions within the QNA group of companies and certain partner companies that provide technology, customer service, and other shared services functions.
Our service providers, suppliers, agents, and representatives, including but not limited to, payment processors, venue providers, onsite event contractors, customer support, email service providers, IT service providers, mailing houses, and shipping agents, to process the information as necessary to provide the Service, complete a transaction, fulfil your request, or otherwise on our behalf based on our instructions and in compliance with this privacy policy and any other appropriate confidentiality and security measures.

Your Choices

We share your personal information with our affiliates and with exhibitors, sponsors, media partners, joint venture partners, and other third parties, including entities for which we are acting as an agent, licensee, or event manager, that wish to send you information about their products and services that may be of interest to you, as determined by your choices in managing your communications preferences and other settings.

The Service may include forums and participant directories that let you create a profile and post and share personal information, comments, materials, and other content to help others connect with you. Any such contributions you disclose publicly may be collected and used by others, may be indexed by search engines, and might not be able to be removed. Please be careful when disclosing personal information in these public areas.

The Service may enable you to share your virtual ‘business card’ information with an exhibitor, sponsor, or association by tapping your event ID badge on a badge-scanning device at a booth or other event location. This also allows you to receive their product or service details directly to the email address you provide. 

When entering a virtual space, zone, or room at an event, your registration details may be shared with other attendees including the sponsor or exhibitor to facilitate event networking real-time video conferencing, online chats, and/or virtual business card drops, subject to additional notices.

Legal Reasons

We will disclose your personal information if we have a good faith belief that such disclosure is necessary to:

Meet any applicable law, regulation, legal process, or other legal obligation;
Detect, investigate, and help prevent security, fraud, or technical issues; and/or
Protect the rights, property, health, or safety of QNA group, our users, employees, or others;

and as part of a corporate transaction, such as a transfer of assets or an acquisition by or merger with another company.

Additional Processing

Editorial Content and Event Presentations

Where you submit content, such as writing an article, producing a podcast, or speaking at one of our events, we will process some additional personal information about you, including:

Professional biography or profile, produced or approved by you, that may contain  your image, likeness, or voice, which may be published and made available to our subscribers, and event audiences, or published online via our websites and social media channels for promotional purposes; and
Internal editorial, reviewer, commentary, or feedback

and as part of a corporate transaction, such as a transfer of assets or an acquisition by or merger with another company.

Event Concierge

As part of our event concierge services for our hosted buyers, we may need to collect government identification information, such as passport and visa details, as well as any relevant health and disability information to ensure all accommodation and dietary requirements are met. This information may be provided to our local agents to secure the most suitable services based on their expert local knowledge.  Where this is relevant, we would usually require your consent. However, there are some limited situations where this will not occur such as in a medical emergency.

Industry Awards

Participants, nominees, and sponsors of industry award ceremonies we host are invited to participate through the submission of award nominations, organizational reviews, or award ceremony attendance. All nominations and organizational reviews are only used in the administration of the awarding process.

Your Communications and Matchmaking Preferences

You can customize and manage your communications preferences and other settings when you register with the Service, by updating your account features and preferences, by using the ‘opt-out’ or unsubscribe mechanism or other means provided within the communications that you receive, or by contacting us. We reserve the right to notify you of changes or updates to the Service whenever necessary.

You can opt out of personalized matches and instead receive recommendations based on our most popular results, [by selecting ‘opt-out’ during the registration process, unsubscribing via any subsequent emails, or by contacting us through the contact address provided below].

Data Retention

We retain your personal information for as long as necessary to provide the Service and fulfil the transactions you have requested or for other essential purposes such as complying with our legal obligations, maintaining business and financial records, resolving disputes, maintaining security, detecting and preventing fraud and abuse, and enforcing our agreements.

Children’s Online Privacy

We do not knowingly collect information from children under the age of 13 or target the Service to children under 13.

Data Security

We take precautions to safeguard your personal information against loss, theft misuse, unauthorized access, disclosure, alteration, and destruction using appropriate technical and organizational measures.

Locations of Processing

Your personal information may be stored and processed in your region or another country where QNA group affiliates and their service providers maintain servers and facilities, including, but not limited to, Australia, Austria, Brazil, France, Germany, India, Indonesia, Italy, Malaysia, Saudi Arabia, South Africa, Philippines, Singapore, Thailand, Turkey, Morocco, the United Arab Emirates, the United Kingdom, the United States, and Vietnam. We take steps, including through contracts, intended to ensure that the information continues to be protected wherever it is located in a manner consistent with the standards of protection required under applicable law.

Changes

We will update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date. If we make any material changes, we will provide notice through the Service or by other means.

Contact

If you have any questions, comments, complaints, or requests concerning this Privacy Policy or our processing of your information, please contact us at info@qna-events.com.

Middle East HQ:
Office 1705, Grosvenor Business Tower TECOM, Barsha Heights, Dubai

KSA Office:
SADA Business Center, Al Olaya, Riyadh-KSA

Mumbai Office – INDIA:
Unit no.1311, 13th Floor Building Name – 72 Corp Sakinaka Sakivihar Road, Mumbai

Delhi Office – INDIA:
3rd Floor, C Block, Balaji Estate, Kalkaji, New Delhi 110019